WHAT: Smart Notes mean I take down notes to save time. It means the notes work for me and not the other way around. This is a method of taking notes that focuses on understanding and connecting ideas, rather than just recording information.
HOW: I follow three rules:
- Capture importance, not raw data
- Ask connecting questions
- Use an idea-centric format
I never record raw information. When I'm attending a lecture or a meeting, I make the most of it by NOT recording what the speaker says. My goal is to figure out the importance of what is being said — I do the thinking right then and there and not be a transcriber. The only thing that should go into my notebook is processed information.
I probe the connections between information. I ask how an idea fits a theory or framework mentioned earlier. I test my understanding of why a certain scholar thought a certain way, or what factor might explain a certain event. The less sure I am of my answer the more important it is for me to ask.
I organize notes around key concepts or questions. For instance, when I attend seminars, I use the Q-E-C method of note-taking — Question, Evidence, Conclusion — a simple but powerful method of organizing and recording information in classes. The approach is to focus on capturing the big ideas and how they relate to each other. For meetings, I use the K-T-N method — Key Links: hyperlinks to relevant folders and documents; Top-of-mind: prioritizes action temes and outstanding questions; Note Template: copied for each new note that includes the following details: date, topic, person, objective, and questions before the meeting. With Q-E-C, the shut-down ritual is the Conclusion, while with K-T-N, I write a short summary of key takeaways to review later and share with attendees
WHY: By distilling complex information into concise, actionable notes, I'm not just saving time during future reviews; I'm engaging in a process that fosters a profound understanding of the material. This practice sharpens my ability to apply knowledge practically, significantly boosts memory retention, and hones critical thinking skills. As I synthesize information, I'm training my mind to quickly identify key points and grasp the big picture, setting the stage for more informed decision-making.
Moreover, this deliberate approach to processing information prepares me to leverage new insights effectively in my professional role, creating a direct link between learning and performance. In essence, strategic note-taking is not just about recording facts — it's about transforming information into a powerful tool for cognitive and professional growth.