Time Hacks

Time Hacks

My list of time hacks and productivity techniques, each explained briefly with a link to how I personally apply them, and why.


Each hack is graded on an F-to-S* scale, where:

  • [S] — Life-changing

    A Transformative Impact


    These are the absolute highest-priority items for me. They have the potential to dramatically improve my life in a profound, game-changing way. Pursuing [S] items should be one of my top focuses, as they offer the greatest potential for growth, fulfillment, and positive transformation.

  • [A] — Essential

    Fundamental To Success


    [A] items are critical building blocks that form the foundation for my success in key areas. They are the core skills, habits, and resources that I simply cannot do without if I want to thrive and reach my full potential. Investing time and effort into [A] items is non-negotiable.

  • [B] — Useful

    Providing Significant Benefits


    [B] items may not be absolutely essential, but they offer substantial advantages and are well worth pursuing. They can enhance my capabilities, open up new opportunities, and make my life easier or more enjoyable in meaningful ways. Incorporating [B] items into my life can provide a significant boost.

  • [C] — Nice-to-haves

    Offering Additional Value


    [C] items are positive additions that provide extra value, but are not critical to my core objectives. They are optional enhancements that can make my life a bit better, but I can still function well without them. 

  • [D] - Not my jam

    Not a Priority


    [D] items are not really my thing, and I'm unlikely to prioritize them. They may not be harmful, but they don't align well with my interests or priorities.

  • [E] - Neutral

    Neither Harmful Nor Particularly Helpful


    [E] items are neutral - they are neither beneficial nor detrimental to me. They are simply neutral factors that have no significant impact on my life one way or the other. [E] items are not worth focusing on, but also not worth avoiding.

  • [F] - Potentially distracting

    Minimal Value


    [F] items are potentially harmful distractions that provide minimal value while wasting my time and energy. They may feel good in the moment but ultimately set me back. [F] items should be ruthlessly eliminated from my life to free up resources for more important priorities.


*The inclusion of the "S" tier allows for distinguishing between the highest quality or most impactful items and those that are merely essential or useful, thus providing a more detailed grading system. This differentiation highlights standout hacks that go above and beyond standard expectations.
  • [S] — Define Desires

    Define Desires is a life-changing time hack for overcoming modern addictions such as alcohol, drugs, pornography, processed foods, and social media — habits that offer brief moments of pleasure but ultimately desensitize us and create dependency. By clearly defining our genuine desires, we gain a powerful tool to break these addictions — one that's more effective than relying solely on willpower.

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  • [S] — Love Walking

    This is both a practical and a philosophical hack that has changed my life.


    "The man who loves walking will walk further than the man who loves the destination." — Lao Tzu


    When I enjoy the journey (the walking), the goals (the destination) just happen. I’ll hit milestones as a side effect. Plus, walking (literally) is a timeless practice embraced by thinkers and everyday people because not only is it physically healthy, it also soothes the mind, sparks creativity, and even connects us to the world and ourselves, making it a simple yet profound way to find peace and inspiration. 

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  • [S] — Daily Highlight

    Daily Highlight is a hack from one of my favorite books Make Time by John Zeratsky and Jake Knapp. The idea is instead of trying to do a million things every day, I pick just one thing to focus on. Even though I usually have lots of stuff to do, having one main thing to do makes it more likely that I'll actually do it. 

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  • [S] — Discipline Dash

    Discipline Dash is a strategic method for rapidly developing and strengthening self-discipline by consistently doing hard things, and treating discipline as a skill to be honed rather than an innate trait.

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  • [A] — Buyback Loop 🆕

    Buyback Loop is a strategic framework introduced by entrepreneur Dan Martell in his book Buy Back Your Time. This concept revolves around optimizing time management for business leaders and entrepreneurs by focusing on delegating low-value tasks to reclaim time for high-value activities.

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  • [A] — Shutdown Routine

    The Shutdown Routine is a game-changing appointment I've added to my calendar, set for 30 minutes before I aim to end my workday. It's my personal line in the sand, clearly separating my work life from my home life. With this routine in place, I transition into my evening feeling calm and collected, knowing I've got everything under control - including a clear plan for the next day.

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  • [A] — Recovery Blocks

    Recovery Blocks is a time hack where I add 20 minutes to the end of each scheduled meeting on my calendar.

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  • [A] — Time Blocking

    Time blocking, or Timeboxing is a time hack where I divide my workday into dedicated blocks of time, each assigned to a specific task or activity. 

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  • [A] — Burner Lists

    Burner Lists is a time hack inspired by Cal Newport's Productivity Funnel. The goal is to organize my tasks into different priority levels or "burners" to help me focus on what's most important.

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  • [A] — 2-Minute Rule

    The 2-Minute Rule is a time hack popularized by David Allen in his book Getting Things Done — if a task will take less than 2 minutes to complete, do it immediately instead of adding it to a to-do list.

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  • [B] — Sync Mondays and Slide Fridays

    Sync Mondays and Slide Fridays is a time hack that restructures the workweek to maximize productivity and work-life harmony. It designates Mondays for organization and collaboration, while treating Fridays as shortened workdays. This approach creates a clear framework for scheduling, allowing for better focus and a smoother transition into weekends.

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  • [B] — 1:1 Meeting Blocks

    1:1 Meeting Blocks is for every meeting I schedule, I block an equal amount of time for deep, undistracted work in the same week.

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  • [B] — 18-Minute Plan

    The 18-Minute Plan is a time hack that helps me stay focused on my priorities throughout the day. It involves a simple three-step ritual that takes less than 18 minutes over an eight-hour workday.

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  • [B] — Fear Setting

    Fear Setting is a structured exercise developed by Tim Ferriss to help overcome fear and anxiety about taking action on important goals or decisions. It involves systematically examining my worst-case scenarios and creating a plan to mitigate them.

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  • [B] — Question-Behavior Effect

    The Question-Behavior Effect is a psychological phenomenon where asking myself a yes or no question about a desired behavior increases the likelihood of performing that behavior. This technique, popularized by Steven Bartlett in his book Diary of a CEO, involves framing my intentions as binary questions rather than statements.

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  • [B] — Time Capsule Notebook

    I use a single-purpose notebook dedicated to a specific complex problem I'm working on.

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  • [B] — Smart Notes

    Smart Notes mean I take down notes to save time. It means the notes work for me and not the other way around. This is a method of taking notes that focuses on understanding and connecting ideas, rather than just recording information.

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*The inclusion of the "S" tier allows for distinguishing between the highest quality or most impactful items and those that are merely essential or useful, thus providing a more detailed grading system. This differentiation highlights standout hacks that go above and beyond standard expectations.

Last updated: September 18, 2024